Master Records > Bank Account > Set Up Bank Account

The E-Payment Settings Page is accessible only if the Electronic Payment feature is activated by marking the Electronic Payment checkbox in the Bank Account Maintenance Information Page. This page allows you to set up the parameters that will be used in generating ACH files for vendor payments and payroll direct deposits. In this tab you can specify the ACH format to use, set the ACH file prefix, next ACH batch # and select the directory where the output file will be stored.

Perform the following steps on this screen:

1.In the Next E-Payment Check # field, enter the check number that AccountMate will assign to the next electronic payment check generated for this bank account. This field is mandatory if the Electronic Payment feature is activated and the Use in Accounts Payable checkbox or Use in Payroll checkbox is marked in the Information Page.

After you enter a number in this field, AccountMate automatically updates the number sequentially each time you print a check for electronic payment. If you edit this number later, the new number should be greater than the highest check number used, unless you are starting a new, lower sequence. AccountMate will not allow you to enter a check number that has already been used for this bank account.

2.In the E-Payment Check area, click the List Box button and choose one from the following check layout options you want to use whenever an electronic payment check is printed:

•Accounts Payable Deposit Advice

•Accounts Payable Deposit Advice with 2 Stubs

•Multi Purpose Deposit Advice

•Blank Deposit Advice

•Accounts Payable Middle Deposit Advice with 2 Stubs

•Accounts Payable Bottom Deposit Advice with 2 Stubs

3.In the Directory field, enter the location where you want AccountMate to store the direct deposit transmission file. Alternatively, you can click the Browse button to browse the desired directory. Ensure that the directory you choose is shared on the network so that it will be accessible from whichever workstation you will transmit or email the file.

4.Enter in the File Prefix field the code that will be the fixed portion of the ACH filename. This field accepts alphanumeric characters.

5.Enter in the Next Batch field the initial value of the sequence number that will be assigned to the ACH file. The value you enter will form the variable portion of the ACH filename and will be incremented each time you apply payroll/payment. This field accepts alphanumeric characters.

6.In the ACH Format field, enter the format you want to use when generating a direct deposit transmission file. Click the List box button to display all the available formats maintained in the system. Click the desired option to select.

To create a new ACH format that your bank branch requires, click the ACH Format underlined field label to display the ACH Format Maintenance function. Alternatively, you can also access the ACH Format Maintenance function from the Maintenance Menu in the Bank Reconciliation module.

Q: I have activated the positive pay and ACH direct deposit features in AccountMate. Some vendors have arranged for payments to be deposited directly to their bank accounts. Do I still have to print checks for these vendors?

A:Yes, you do. You must run the Print AP Check function to generate the ACH file that will contain the direct deposit entries for these employees. AccountMate will generate a zero-dollar AP check that will have "Non-negotiable" printed on the signature line. As these checks are considered "void" in the system, they will not be included in the positive pay file generated for the bank account.

E-Payment Settings Page

E-Payment Settings Page

See Also