Bank Reconciliation > Recurring Bank Transactions > Recurring Disbursements > Set Up Recurring Disbursement Template

The Information Page allows you to set up the recurring disbursement's transaction code, required settings and general information about this transaction. You must enter the appropriate values in all fields; otherwise, the transaction will not be saved.

Perform the following steps on this page:

1.Enter the appropriate values in the following fields:

oTransaction Code

Enter in this field the transaction code to identify the nature of this recurring disbursement. The transaction codes that will be accepted in this field are those that are assigned "Other Receipts" or "Interest Earned" transaction types. Alternatively, click on the List box button to display the available Transaction Codes; then, select an option from the list.

oDescription

Enter in this field a brief explanation of the recurring disbursement for your reference. This description becomes the default value in the GL Distribution Page's Line Item Description grid column.

Note: If the value in the Description field is changed, a message window pops-up asking if you want to use the new description as the line description of all GL Distribution Accounts assigned to this transaction. Select Yes to confirm; otherwise, select No to configure AccountMate that only the GL Distribution Accounts entered after the change will be affected by the change.

oReference

Enter in this field any information that will help you identify the recurring disbursement transaction such as customer number, document number or transaction type. This field is optional.

oDisbursement Amount

Enter in this field the amount of the recurring disbursement. If you are using a bank account that uses a foreign currency, the amount entered in this field is shown in foreign currency amount.

2.Select the appropriate value for these fields:

oStatus

Click the List box button to select the appropriate status for this recurring transaction. You may select either "Active" or "Inactive" status. Note that you cannot generate transactions from inactive recurring disbursement templates.

oRecurring Frequency

Select in this field the frequency of occurrence for the recurring transaction. Click the List box button; then, choose to generate this recurring disbursement template either Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Bi-Monthly, Quarterly, Semi-Annually, or Annually.

3.Enter values in the following fields:

oNumber of Cycles

Enter in this field the number of times you allow generation of disbursement transactions from this template. AccountMate automatically updates this field when you update the End Recur. Date field.

oNext Recurring Date

Enter in this field the next date when you need to generate a transaction from this template. AccountMate automatically updates this date by one cycle each time you generate a transaction from this template.

Note: The next recurrence date only serves as reminder as to when you need to generate a transaction from this template again since AccountMate will not automatically generate a transaction when that date comes. You must access the Generate Recurring Transaction function to generate the recurring transaction.

oLast Day

AccountMate will automatically mark the Last Day checkbox if the next recurrence date you entered was the the last day of any given month. This behavior is true when you select either monthly, bi-monthly, quarterly, semi-annually, and annually recurring cycles. Marking this checkbox indicates that the succeeding next recurrence dates will fall on the last day and not the same day of the respective month in the recurring cycle.

oEnding Recurring Date

Enter in this field the date when you want to stop generating disbursement transactions from this template. The end recurrence date must be greater than or equal to the next recurrence date. AccountMate automatically updates this field when you update the Number of Cycles field.

oLast Recurring Date

This read-only field displays the date when you last generated a disbursement transaction from this template. This field is blank until a transaction is generated from this template.

4.Mark or unmark the Post to GL checkbox. Marking this checkbox configures AccountMate to transfer the transaction to the General Ledger module during period-end closing or transferring of data to GL. This checkbox is enabled only if the Prompt Before Posting option was selected in the BR Module Setup function; otherwise, this checkbox is inaccessible and marked by default.

Information Page

Information Page

See Also