Accounts Payable > Process Electronic Payments for Vendors

Prior to the application of payment to AP invoices, you must activate the records of those vendors for whom you want to process electronic payments. You must activate those vendor records when you have received confirmation from the electronic funds transfer agency or the vendors' bank that the prenotification is successful.

To activate vendor records for electronic payment, perform the following procedures:

1.Assuming that you have properly set up the electronic payment parameters in the applicable vendor records, access the Activate Vendors for E-Payment function from the Maintenance menu.

Note: In the Activate Electronic Payment for Vendors area, read the information on the prenotification and activation of electronic payment for those vendors who have met the prenotification requirement.

2.Enter in the Last Prenote Date field the date when you generated prenotes for those vendors for whom you want to activate direct deposit. The default value in this field is the system date. AccountMate will activate only those vendors with a Require Prenotification status and whose last prenote date is equal to or earlier than the date that you enter in this field.

3.Click the Activate button to initiate activation of the vendors for whom you want to process direct deposit. A pop-up window will display with a message requesting confirmation on the number of vendors who will be activated for electronic payment. Click Yes to confirm; otherwise, click No.

Note: If you activated a vendor record for electronic payment and that record met the last prenote date criterion that you entered in the Last Prenote Date field in the Activate Vendors for E-Payment function, AccountMate will automatically change the Prenote Status in the vendor's maintenance record from Require Prenotification to Prenotification Confirmed.

4.A confirmation window will be displayed. Click OK to proceed.

Activate Vendors for E-Payment

Activate Vendors for E-Payment

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