General Ledger > Journal Entries > Post Journal Entry Batch

Transactions recorded through the different modules are automatically posted in the General Ledger during the period end closing of these respective modules. For transactions not covered by the subsidiary modules, you can record and post them in AccountMate through the General Ledger module.

Before posting any batches, you should review their journal entries, using the Unposted Journal Entries report. If you need to correct or revise something in the journal entries, amend the journal entries.

When you post journal entries that you set to be reversed, the reversing journal entries will be automatically created and posted together with the journal entry batch; however, the reversing entries will be posted to the period to which the reversing journal entry date belongs. Thus, a reversing journal entry will only update the balances of the affected accounts on that period. The affected account balances are automatically updated on their transaction dates, when the posting of the entries is complete.

Note: To protect the integrity of your data, set up access rights for appropriate users authorized in posting journal entries to the General Ledger.

To post the journal entries, perform the following steps:

1.Access the Post Batch to GL function from the Posting group under the Transactions menu of the General Ledger module.

The function displays all the unposted journal entry batches and their details such as the batch number, dates when the batches were created, description of the batch, name of the user who created the batch, and batch total. The values in these fields are displayed for reference only.

To know the detail information for each journal entry in the batch in focus, click the Show () button and view in each row the values on the following fields (for reference only):

•Group No.

•Group Description

•Transaction Date

•Reversing Date

•Debit Total

To know the detail debit and credit lines of the journal entry currently in focus, click the Show () button and view in the Details tab the values in the following fields (for reference only):

•Account ID

•Account Description

•Description

•Reference

•Debit

•Credit

2. Mark the Post checkbox of the corresponding journal entry batch that you want to post or mark the checkbox in the Post column header to automatically mark all the checkboxes in the grid. AccountMate will post each journal entry to the period where the transaction date of each journal entry belongs.

3. Click the Save button in the Transactions toolbar to begin posting. When posting to the General Ledger is completed, a message box will be displayed that shows the number of batches that you have just posted. Click the OK button.

4. If you receive a warning message, such as the inactive status of the GL Account ID or that it does not exist, you can still proceed with posting other batches that do not have any problems. After, you may amend the journal entry or change the status of the GL Account ID of those offending journal entries.

5. Click the Close button to exit from this function window.

Post Journal Entry Batch

Post Journal Entry Batch

See Also