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The Print Return Receipt function allows you to print or preview a return receipt for goods previously recorded as received in the system but later on was returned to the vendor.

 

This report can be printed out and sent to the vendor together with the purchase items to be returned. It can be used as a reference for cross-checking the items returned.

 

 

To print a return receipt, perform the following procedures:

 

1.Access the Print Return Receipt function from the Documents group in the Reports main menu of the Purchase Order module.

 

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

 

3.Select the report sorting option by clicking the List box button next to the Sort By field. Choose from the following options:

 

•PO #

•PO Receipt #

•Cancellation #

 

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

 

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single purchase order, sales order or vendor, and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

 

6.Mark any or all of the following checkboxes, as applicable:

 

oShow Total Tax Amount Only

 

oSuppress Background Color

 

7.Select any of the following options for which you want to show in the report:

 

•All Unprinted Cancelled Received Goods

•All Printed Cancelled Received Goods

•Printed and Unprinted Cancelled Received Goods

 

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

 

 

 

The Print Return Receipt function also provides you with flexibility to perform the following:

 

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on certain fields in the report:

oItem #

 

oVendor #

 

 

 

 

 

See Also

Create Purchase Order/Purchase Quote

Cancel Received Goods

Purchase Order Reports

 

 

 

 

 

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