AccountMate is a real-time, customizable financial and business management software designed to address the needs of small to medium-sized businesses. It takes advantage of the speed of client/server technology and the latest productivity-enhancing tools in Microsoft's suite of products to help you better manage your business.
This leading-edge application combines the full functionality of our award-winning AccountMate system with the power of Microsoft's SQL Server. It offers AccountMate users enhanced investment protection for the long haul with superior scalability, up-time performance, stronger data security and easier integration with other software applications. A SQL database also optimizes the application's performance so users can experience uniform high-speed performance - no more system slowdown at the end of your reporting period.
AccountMate 8 for SQL and Express
AccountMate for Express is designed for small to mid-sized businesses that desire the stability and speed of SQL Server without incurring the expense of SQL Server licenses and will have up to five simultaneous users. AccountMate for SQL is designed to accommodate hundreds of concurrent users. There is no built-in limit to the size of your company databases; thereby eliminating the need to archive excessive records. Both AccountMate products offer an identical user-interface, the same ease of use, number of modules and are source code modifiable. This flexibility can allow AccountMate products to be customized to fit your business processes and adjust as your business grows.
A company can graduate from AccountMate for Express to AccountMate for SQL and still maintain their investment in staff training and software customization. Our seamless data migration makes this a quick and easy upgrade.
Both AccountMate for SQL and AccountMate for Express Include these features:
With AccountMate's Accounts Payable module, you can avoid duplicate invoices and late payments, require that invoices entered into the system be supported by purchase orders, and automatically take advantage of early-payment discounts. AccountMate simplifies the payment process by supporting credit card payments and check issuance directly after an AP invoice is recorded. It can manage payments to various types of 1099 vendors and prints the applicable 1099-MISC forms. When integrated with AccountMate's Purchase Order module, you have a complete vendor and purchasing system that will enhance your ability to manage your vendors and your cash flow.
With AccountMate's Accounts Receivable module, you have the power of a complete
invoicing, receivable, customer and inventory management system so you can
always provide customers with prompt service. The Sales Order, Return
Merchandise Authorization, Pricing Control, Upsell Management, Customer
Inventory Manager and Inventory Specification modules can be integrated with
Accounts Receivable to create a complete order entry, customer returns, billing
and receivables system, providing better customer and inventory management.
Keeping an accurate tab on your cash flow is an important part of your business and AccountMate's Bank Reconciliation module makes it a breeze. With the Bank Reconciliation module you can record miscellaneous disbursements, receipts and bank transfers not recorded in other AccountMate modules, indicate which transactions have cleared your banks and then reconcile their book entries to the bank statements. You can also set up bank accounts and define the currency in which transactions will be shown for each one. You can view your current bank account balance, the last reconciled bank statement balance and the total amount of unreconciled bank transactions, keeping you informed of your company's real-time cash position.
Licensed Users can use the many predefined alerts to send emails to specific
individuals or groups that need to be aware of a situation that has just
occurred or a reminder to take some action. These email alerts can be
administered to send an alert to one specific person or to a specified group of
people. No longer do people have to read reports and manually send off an email.
Proper alerts can be scheduled by an Administrator who names the appropriate
addressee and then when a condition is met, emails are sent automatically.
Gain real-time insight and discover trends into your business performance by using AccountMate Business Analysis. Anyone who uses spreadsheets has simple, yet powerful capabilities to gather and analyze business information. You can easily build or create custom reports, which allow you to accelerate decision making with in-depth financial reporting. AccountMate Business Analysis also gives you the ability to create a single Microsoft Excel template for multiple report generations. Pre-built drag and drop Excel functions, reports and business intelligence provide commonly-accessed configurations to help you save time, money and start delivering results immediately.
AccountMate's Business Intelligence module is a powerful query, analysis and
reporting tool that enables you to analyze ALL your business data from any angle
you wish, including non-AccountMate application data. Benefits include faster reporting cycles,
higher quality information, sophisticated data analysis capabilities,
information on customer buying or paying behavior and improved executive
productivity. Data can be presented through reports, charts, graphs and
AccountMate's Consolidated Ledger module provides the ability to quickly combine
several companies' account balances and budget information into a single unified
ledger to present consolidated financial statements and other reports. It also
supports consolidation for companies with different reporting currencies, making
it ideal for multi-national organizations with foreign operations. Creating a
consolidated ledger is done easily by merely indicating which company is the
parent will generate consolidated reports and which companies are the
subsidiaries. Each subsidiary company's General Ledger accounts and fiscal
periods are mapped to those of its parent so that financial data can be
AccountMate's Contact Manager module helps users to manage the total business
cycle more effectively and efficiently. The Contact Manager module fully
optimizes Microsoft Office to provide an automated contact management system
that offers an all-in-one solution for managing all types of contacts with your
AccountMate's Custom Field Manager module is an engine that allows the addition
of any number of data fields according to your company's specific requirements.
These custom fields can be character, date, integer, logical or numeric in
nature. Character type custom fields can be assigned a default value and have a
lookup that can be used to facilitate data searches. The ability to add custom
fields to both standard AccountMate records and non-AccountMate tables makes it
possible to add new fields your company needs without purchasing a source code
With AccountMate's Customer Inventory Manager module you can integrate your
business more closely with your customer's business, resulting in higher levels
of customer satisfaction. Many customers will only use their own inventory part
numbers, descriptions and units-of-measurement when placing orders and when
receiving and being billed for products and services. With AccountMate's
Customer Inventory Manager module, you can easily cross-reference item numbers, descriptions and units-ofmeasurement with
those of your customers. It also allows you to set customer contract prices.
This module integrates seamlessly with AccountMate's Accounts Receivable, Sales
Order and Inventory Control Modules.
AccountMate's Customer Relationship Manager (CRM) module manages and reports on
every recorded interaction with a prospect, client, supplier, contact or branch
office. It can schedule the next appropriate interaction, enabling exceptional
account management and customer service. At a glance, you can view all past
interactions with each contact providing the ability to track activities, issues
and interactions with all your clients. It can even manage your meetings, phone
calls and emails. Contact information is easily searchable and manageable so you
can access required records quickly in order to generate reports and perform
mail merges. It works with programs like Microsoft Office so data can be merged
and utilized in other programs to create custom mailings, mass e-mails, reports
and other business documents. It can also be used for sales force and business
AccountMate's General Ledger module gives you maximum control over the
management of all your accounting transactions. Whether setting up and
maintaining a chart of accounts, generating financial statements and reports, or
creating journal entries and budgets, AccountMate General Ledger keeps you in
control of your financial data.
With AccountMate's Inventory Control module you have the power of a complete
inventory management system.
If you need easy, quick and accurate management of complex inventory that
requires tracking of attributes, AccountMate's Inventory Specification module is
an excellent solution. This module allows you to create categories for inventory
items, such as size, color, weight and texture. You can then track the items'
quantities, costs and prices by the assigned categories. This provides you with
the ability to quickly suggest a similar item when the desired specification is
not available, thereby keeping sales strong. The Inventory Specification module
integrates with the Inventory Control, Sales Order, Accounts Receivable,
Purchase Order and Upsell Management modules.
With AccountMate's Kitting module, you can add kitting capability to your
Inventory Control module. It allows for creating and managing inventory items
packaged and sold together as a single unit.
With AccountMate's Lot Control module you can add the power of a complete lot
control system to your Inventory Control. You have the ability to track units of
lot-controlled items from purchase or production through inventory and sale, as
well as record each lot-controlled unit's expiration date. The Lot Control
module integrates with AccountMate's Accounts Receivable, Sales Order, Purchase
Order and Inventory Control Modules.
With AccountMate's Manufacturing module, you can easily and efficiently create
work orders and explode jobs into virtually unlimited levels of raw material,
labor, machine and subassembly components. With the Manufacturing module, you
can record production lead time and monitor the inventory levels of the goods
that you manufacture, break down large jobs into multiple starting dates and
steps, post work-in-process automatically or manually, as well as print work
orders, routing slips, production slips and a wide variety of reports. You can
track jobs, resource usage and backorders from work order creation through the
posting of finished jobs and the cancellation of any unused allocated resources.
With AccountMate's Payroll module, you can set up records for salaried, hourly
and time card/piece work employees, as well as for independent contractors. Pay
them over a variety of pay periods according to their pay or employment status.
Within this flexible system, deductions can be withheld and/or matched by
employers. Additional payments, such as bonuses and fringe benefits, can be
recorded for any employee. The system accrues paid leave hours, calculates
worker's compensation liability, allows users to print on blank check stock and
supports the assignment of multiple state and local tax codes to each employee.
It also automatically calculates payroll taxes and prints payroll tax returns,
W-2 and 1099 forms. Using the Payroll module, employee and federal tax deposit
payments can be made electronically.
If you need the ability to set up a complex pricing structure easily and
quickly, AccountMate's Pricing Control module provides this capability. This
module's features include price maintenance, unlimited simultaneous pricing
defined by order quantity and price code for each item specification and
unit-of-measurement, the ability to set up minimum prices, multi-currency
pricing, and pricing based on the last sales order or invoice price for a
defined period. This module is also ideal for making quick and easy changes to
inventory prices minimizing time spent on data entry. The Pricing Control module
integrates with AccountMate's Sales Order, Accounts Receivable and Inventory
With AccountMate's Purchase Order module, you have better control over a full
range of purchasing activities. You can record vendor lead times and plan
purchases based on lead time, safety stock, reorder point and reorder quantity
information. Select the option to automatically accrue liability on purchases at
the time goods are received and reverse the accrual when you post the liability in the
Accounts Payable module. You can accrue liability for received goods either by
the item's received quantity or by each PO's received amount. You can also
accrue and allocate landed cost for purchased items. For each purchasing
decision, you have an abundance of information about each inventory item at your
fingertips, enabling you to select the right item, every time. You get to define
which items are for resale and which items are solely for in-house use. And when
your Purchase Order system is integrated with AccountMate's Accounts Payable
module, you can require that accounts payable invoices be supported by purchase
orders before they can be recorded in the system.
AccountMate's Return Merchandise Authorization (RMA) module tracks the
transactions related to the processing of customer returns. With the RMA module,
you can create RMA Orders, as well as record important transactions such as
receiving the returned items and shipping the repaired, replacement or
substitute items. Depending on the nature of the transaction, AccountMate
automatically updates the inventory on-hand, booked or defective quantity, and
customer balances. Likewise, it automatically calculates the resulting gain or
loss from inventory replacements or substitution. It can also generate Sales
Return Invoices. With unlimited Return Codes, you have the flexibility to define
all the return processes your organization allows.
AccountMate's Return To Vendor Authorization (RTV) module offers you a
comprehensive system with which to manage vendor returns. With this system, you
can create RTV Orders, as well as record important tasks such as return
shipments of purchased items and the receipt of substitute or replacement items.
While performing these functions, the accrued liability for received goods is
updated; the on-hand inventory quantity is automatically updated and a Serial
number or Lot number may be assigned to the items received as substitute or
replacement items. AccountMate also computes the gain or loss resulting from
replacements or substitute items. And you are provided with multiple Return
Actions from which you can create unlimited Return Codes to cover all possible
vendor return scenarios.
In an increasingly competitive marketplace, customers demand rapid response when
placing orders. Your ability to process these requests in a timely and effective
manner is essential to earning and keeping your customers' business. With
AccountMate's Sales Order module, you have access to a complete order entry,
customer and inventory management system so that you can always provide your
customers with prompt service. And when integrated with AccountMate's Accounts
Receivable module, you receive a complete billing-and-receivable system that
will further enhance your ability to manage your inventory and your collections.
AccountMate's System Manager module is the control center for the entire
AccountMate system. It controls the system environment and setup, desktop
shortcuts to AccountMate functions and external applications, on-line help,
multi-level password security, audit trail, printer and report setup, module and
company selection and system date. It also initializes the system, provides easy
access to Microsoft Office tools and has multi-lingual capability.
AccountMate's Upsell Management module brings greater flexibility to customer
order processing. You can maintain a list of accessory or upsell items that are
available for sale with other inventory items, view and select these upsell
items when processing customer orders and separately track upsell item sales for
commission purposes. You can even create a script or provide special
instructions that your sales team can use as a guide when selling the upsell
items. The Upsell Management module integrates with AccountMate's Sales Order,
Accounts Receivable, Inventory Control and Inventory Specification modules.
AccountMate Software Corporation
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