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AccountMate 8 for LAN
Module Summary

AccountMate is designed to address the needs of growing businesses in many industries. AccountMate 8 for LAN offers a wealth of powerful features such as the Executive Summary, complex password policies, document management, multilingual capability, transaction rollback, drill down analysis and graphical presentations of inventory items you want your users to see. It is user-friendly, with a short and easy learning curve especially suited to today’s fast-paced environment.

Managing inventory items at a glance

AccountMate 8 for LAN

AccountMate is a real-time, customizable financial and business management solution. As a modular system, it has been crafted as an expandable solution designed to help you better manage your business.

AccountMate 8 for LAN includes comprehensive data management and administrative features that make it easier to manage your accounting and operating processes. It uses the same interface as AccountMate’s SQL products so if your company needs to upgrade to a larger solution in the future, your people can be up and running in no time.

AccountMate 8 for LAN is fully customizable and has 16 individual modules so your investment in AccountMate is secure since it can evolve as your business changes.

Accounts Payable
The Accounts Payable module automates a wide range of vendor-related tasks providing you with the ability to effectively manage your expenditures – saving valuable time and reducing costs. This module’s key features include stringent controls that aid in saving your company money. They include features that aid in avoiding duplicate invoices, set up authorized GL Account IDs for use with a specific vendor’s transactions, copy and paste an AP invoice’s account distribution from an Excel file, require that invoices entered into the system be supported by purchase orders, automatically take advantage of early-payment discounts, and minimize late payments.

AccountMate simplifies the payment process by supporting ACH and credit card payments, and check issuance directly after AP invoice recording. It can manage payments to all types of 1099 vendors and prints the applicable 1099- MISC forms. And when integrated with AccountMate's Purchase Order module, you have a complete vendor and purchasing system that will enhance your ability to manage your vendor base and valuable financial resources.

Accounts Receivable
The Accounts Receivable module provides effective automation and management of your receivables and collections. Its features include: the ability to post customer beginning balances; set up and generate recurring invoices; void payments, applied credits, refunds and adjustments; implement multi-level pricing based on customer classification or order quantity, and a lot more. Its rich multicurrency feature helps you adapt to changes in the global market as it allows you to maintain an unlimited number of currency records, leveraging the ability to update currency exchange rates at any time, and track gains and losses due to currency fluctuations. It restricts unauthorized users from viewing confidential information by encrypting credit card numbers in various AccountMate screens and reports.

When integrated with the Sales Order and Upsell Management modules, you have the power of a complete order entry, billing and receivables system, giving you the tools you need to help improve your cash flow and provide customers with prompt service to achieve higher levels of customer satisfaction.

Bank Reconciliation
Keeping an accurate view of your cash flow is an important part of your business and AccountMate’s Bank Reconciliation module makes it a breeze. With this module you can record miscellaneous disbursements, receipts and bank transfers not recorded in other AccountMate modules. You can monitor which transactions have cleared your banks and reconcile your bank accounts with pinpoint accuracy. You can also set up and amend bank account records and define the currency in which transactions will be shown for each bank account. You can view your current bank account balance and the last reconciled bank statement balance, keeping you informed about the real-time cash position of your company.

Business Intelligence
AccountMate’s Business Intelligence module is a powerful query and reporting tool that enables you to analyze ALL of your business data from any angle you wish, including non-AccountMate application data. Benefits include faster reporting cycles, higher quality information, sophisticated data analysis capabilities, information on customer buying or paying behavior, and improved end-user productivity. You can quickly create new queries and reports to satisfy your most demanding information needs, including pulling in data from other sources.

Consolidated Ledger
AccountMate’s Consolidated Ledger module brings easy-to-use features to financial consolidations, providing the ability to quickly combine several companies’ account balances and budget information into a single unified ledger in order to present consolidated financial statements and budget reports.

Creating a consolidated ledger is simple; merely specify which company is the parent that will generate consolidated reports, and which companies are the subsidiaries. Each subsidiary company's General Ledger accounts and fiscal periods are mapped to those of its parent so that financial data can be seamlessly transferred to the parent company. This module’s simplicity and flexibility makes it a valuable financial tool.

Contact Manager
AccountMate’s Contact Manager module is a full-featured contact management program that helps you manage your business cycle more effectively and efficiently. The Contact Manager module fully optimizes Microsoft Office to provide a complete and automated contact management system that offers an all-inone solution for managing multiple contacts.

Contact Manager stores all vital business and financial data about contacts and customers including names, addresses, phone numbers and e-mail addresses as well as notes and contact history. It allows you to sort and categorize contacts. In addition, it integrates with Microsoft Word; includes an enhanced report designer; provides contact filters, mail merge, e-mail and report functions; offers automatic dialing and e-mail addressing features; and performs mass search and replacement of contact and customer data. When integrated with AccountMate’s Sales Order module, you have a complete order-entry system that displays updated customer information at the touch of a button.

General Ledger
AccountMate's General Ledger module gives you maximum control over the management of all your accounting transactions. Whether setting up and maintaining a chart of accounts, creating journal entries and budgets or generating financial statements and reports, AccountMate General Ledger provides top-flight power and performance to keep you in control of your financial data.

General Ledger also comes standard with fund accounting capabilities (for non-profit organizations). Enabling General Ledger's fund accounting features addresses not only the specific reporting needs of the not-for-profit company; it also provides the tools necessary to provide a detailed accounting of funds furnished by sources that require special handling of those funds.

Inventory Control
The AccountMate Inventory Control module gives you the power of a complete inventory management system. It provides the ability to: define each inventory item's cost method, units-ofmeasurement, warehouse and bin locations; set the reorder point and quantity for each warehouse that carries an item; assign serial numbers to inventory items; define multiple substitutes for an item; record transfers of units from one item to a similar item, or to the same item in a different warehouse; maintain a list of all the vendors that supply a particular item, or all the items sourced from a particular vendor; copy inventory items to another company or to another warehouse in the same company; and facilitate physical inventory counts.

Inventory Control integrates with and enhances the functionalities of the Accounts Receivable, Sales Order, Purchase Order and Manufacturing modules. Inventory Control also integrates with the Upsell Management, Kitting and Lot Control modules thereby adding power and flexibility to your inventory management system.

With AccountMate’s Kitting module, you can add the power of kitting to your Inventory Control module. You can create and manage inventory items packaged with minimum assembly and sold together as a single unit (such as the components of a computer system). This module is designed for use by manufacturers and distributors whose goods are often resold in bundled packages with many different configurations. Users can define whether assembled units of a kit item must be kept in stock or whether they can be packaged on the fly as orders are received. Kit items may be sold using a predefined formula or they may be customized per order. This module enables you to track items as they are sold either individually or as components of a kit, allowing you to make sound and up-to the minute inventory management decisions.

The Kitting module seamlessly integrates with AccountMate’s Inventory Control, Accounts Receivable and Sales Order modules.

Lot Control
With AccountMate’s Lot Control module, you can add the power of a complete lot control system to your Inventory Control module. It gives you the ability to track units of lot-controlled items from purchase or production through inventory stock and sale. With the expiration date monitored for each lot-controlled item, you can run inventory reports to identify which items to pull out of stock as their expiration dates near. When a recall is required, you can generate reports to locate the items remaining in stock and determine which customers purchased the items so that they can be notified about the item recall.

The Lot Control module seamlessly integrates with AccountMate’s Inventory Control, Accounts Receivable, Sales Order and Purchase Order modules.

The AccountMate’s Manufacturing module allows you to quickly and efficiently create work orders and explode jobs into virtually unlimited levels of raw material, labor, machine and subassembly components. With this module, you can easily monitor inventory levels of the goods that you manufacture, break down large jobs into multiple starting dates and post work-inprocess automatically or manually. You can print work orders, routing slips, production slips and a wide array of reports, and track jobs, resource usage and backorders through the posting of finished jobs and the cancellation of any unused allocated resources.

It is vital for a company to have full control over its payroll system to ensure that it processes employee compensation accurately and quickly. With AccountMate’s Payroll module, you can set up records for salaried, hourly and time card/piece work employees, as well as for independent contractors. You can even pay them over a variety of pay periods according to their pay or employment status. Within this flexible system, deductions can be withheld and/or matched by employers. Additional payments, such as bonuses and fringe benefits, can be recorded for any employee and paid on the same or on separate checks. The system accrues paid leave hours, calculates worker’s compensation liability, allows users to customize check printing on blank check stock, and supports assignment of multiple state and local tax codes to employees. It also automatically calculates payroll taxes and prints payroll tax returns, Federal W-2 forms and 1099 forms. Using the Payroll module, employee payments and federal tax deposit payments can be made electronically.

Purchase Order
With AccountMate’s Purchase Order module, you have better control over a full range of purchasing activities. You can record vendor pricing and plan purchases based on reorder point and reorder quantity information. You can select the option to automatically accrue liability for purchases at the time goods are received, instead of waiting to record the liability upon receipt of the vendor’s invoice.

For each purchasing decision, you have an abundance of information about each inventory item at your fingertips thereby enabling you to select the right item, every time. This module also enables you to define which items are for resale and which items (such as office supplies) are solely for in-house use.

When your Purchase Order system is integrated with AccountMate’s Accounts Payable module, you can require that accounts payable invoices be supported by purchase orders before being recorded in the system.

Sales Order
In an increasingly competitive market, customers demand rapid response when placing orders for products and services. Your ability to process these requests in a timely and effective manner is essential to earning and keeping your clients’ business.

With AccountMate’s Sales Order module, you have the power of a complete order entry, customer and inventory management system at your fingertips so that you can provide your clients with prompt service upon demand. And when integrated with AccountMate's Accounts Receivable module, you get a complete billing-and-receivable system that will further enhance your ability to manage your customer base and inventory.

System Manager
The System Manager module is the control center for the entire AccountMate system, and must be installed in order to run any of the AccountMate modules. This module controls the system environment and setup, desktop shortcuts to AccountMate functions and external applications, on-line help, multi-level password security, printer setup, module and company selection, system date and all pop-up menus. It also initializes the system, provides easy access to Microsoft Office tools and has multilingual capability.

AccountMate System Manager boasts a modern interface as well as a userdefinable shortcut pane and a power toolbar that delivers enhanced efficiency, productivity and security.

Upsell Management
AccountMate’s Upsell Management (UM) module brings greater flexibility to customer order processing. With it you can maintain a list of accessory or upsell items that are available for sale with other inventory items, view and select these upsell items when processing customer orders and separately track upsell item sales for commission purposes. You can even create a script or provide special instructions that your sales team can use as a guide when selling the upsell items.

The Upsell Management module integrates with AccountMate’s Sales Order, Accounts Receivable and Inventory Control modules.

About AccountMate

Since 1984, AccountMate Software Corporation has provided customers with powerful and flexible accounting and business management software. AccountMate provides the most stable and technologically innovative modifiable accounting solutions for growing companies. The accounting systems are sold by the module which enables customers to acquire the software they initially need and add modules as their business needs evolve. The availability of source code makes this software highly modifiable so that it can be adapted to any changing business environment.

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