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<< Click to Display Table of Contents >> Information |
  
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<< Click to Display Table of Contents >> Information |
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The Information tab allows you to add, edit, or delete a journal entry as long as it has not yet been posted to the General Ledger. This page also lets you set a reversal date, which determines when the system will automatically generate the corresponding reversing entry when the batch is posted.
In addition, this page allows you to add detail notes, descriptions or remarks about the journal entry batch by using a Remark Code. You can set up Remark Codes in the System Remarks Maintenance function.
Perform the following in the Journal Entry grid:
1.In the Details tab, click the Add button to activate a new line in the grid. Enter the appropriate values in the following fields:
oAccount ID
Enter in this field the GL Account ID to which you want to post the transaction’s debit and credit entries. |
oDescription/Reference
The default values in these fields come from the Description and Reference fields in the Defaults section. You may change the description and reference for the selected GL Account ID in the journal entry by entering the appropriate values in these fields. These will be the description and reference for the GL Account ID that will appear in the reports. |
oDebit/Credit
Enter in these fields the amount of the transaction for the debit and credit entry lines. |
2.If you want to delete a detail journal entry from the grid, highlight the journal entry record; then, click Delete button in the grid toolbar. In the dialog box that appears, click Yes to confirm deletion; otherwise, click No to cancel.
3.If you want to insert a detail journal entry between journal entry lines in the grid, position the mouse cursor on the line above which you want to insert a detail journal entry; then, click Insert button.
4.You may click the Import Journal Entry button if you want to import journal entries. Clicking this button will display the JE Template Automatic Distribution window where you can select the JE template and set the allocation amount of the GL accounts.
5.To void the currently displayed journal entry record, click the Void button from the function toolbar. The system will display a message to confirm voiding of the currently displayed journal entry. Click Yes to delete the journal entry; otherwise, click the No button.
6.Enter in the Remarks tab any detail notes, descriptions or remarks about the journal entry batch. click the drop-down button if you want to use a Remark Code or manually enter the remarks directly in the remarks text box. You can set up Remark Codes in the System Remarks Maintenance function.
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