Accounts Receivable > Process Electronic Payments from Customers

AccountMate Enterprise provides the Regenerate ACH function that allows you to generate again an ACH file whenever the need arise. The Regenerate ACH function is most useful whenever there are changes you must make in the previously generated ACH batch file. For example, changes you must make because the bank information was not updated prior to generating the ACH file, or you missed to include a transaction in the batch and vise versa, or a transaction was voided after the ACH file was generated. Scenarios like these requires you to regenerate the ACH file to effect the necessary changes.

To use the Regenerate ACH File function, perform the following steps:

1.Access the Regenerate ACH function from the Bank Transaction group in the Transactions menu of the Accounts Receivable module.

2.Enter in the Bank # field the bank code for which you want to regenerate an ACH file. Alternatively, you may click the List box button to display a list of bank codes that are set up for electronic payments; then, click on a bank code to select.

Note: The Bank # field only accepts a bank code for which the electronic payment feature is activated. To set up a bank code record for electronic payment, go to the bank code's Bank Account Maintenance record and be sure to mark the Electronic Payment checkbox in the Information page. You must also define the electronic payment settings in the E-Payment Settings page. For more details, access the Bank Account Maintenance section.

3.In the E-Payment Batch # field, click the List box button to select from the list the e-payment batch # that you want to generate again. Alternatively, you may manually enter in this field the number of the e-payment batch you want to regenerate.

4.To proceed, click the Generate button in the function toolbar to generate the ACH file again; otherwise, click the Cancel button.

5.You can view in the Summary section the details of the regenerated ACH transaction such as the total e-payment amount as well as the ACH file name and location of the regenerated file.

Regenerate ACH File in AR

Regenerate ACH File in AR