Purchase Order > Blanket Purchase Order > Amend or Void Blanket Purchase Order

You can amend or void blanket purchase orders using the Blanket Purchase Order function. You can amend blanket purchase orders only if you have the access rights to amend a purchase order. Any changes you make to the line items in a blanket purchase order will not affect the purchase orders that were created when you partially released the blanket purchase order.

You can void a blanket purchase order as long as it is not fully released. Note however, that you can only void the unreleased portion of the blanket purchase order.

Amend Blanket Purchase Order

To amend a blanket purchase order, perform the following steps:

1.Access the Blanket Purchase Order function from the Blanket Order group under the Transactions menu of the Purchase Order module.

2.Enter in the Search field the number of the blanket purchase order that you want to void. You may also enter in this field any value that represents either a vendor #, buyer, blanket PO number, or currency to filter the blanket purchase order records that will be displayed in the Search grid.

Alternatively, you may click on the Search field text box and locate in the grid the blanket purchase order that you want to void; then, double-click the record to select. When a blanket purchase order number is selected, the vendor number and other blanket purchase order information is automatically displayed in their respective fields.

3.Review the information in the blanket purchase order; then, make necessary changes.

Note: The values in fields that are grayed out or unclickable cannot be edited or amended.

4.When you are done making your changes, click the Save button in the function toolbar to save your changes.

5.When you have saved the transaction, you may choose to perform any of the following options in the Blanket Purchase Order Save window:

oPreview

Click this button if you want to view the blanket purchase order before you print it.

oPrint

Click this button if you want to print the blanket purchase order document. You may also print the blanket purchase order document using the Print Blanket PO report function.

oE-mail

Click this button if you want to send the blanket purchase order document attached to an email. You may choose from the drop-down list the file format of the email attachment. Once a file format is selected, a new email window will display with the document already attached. You may accept or amend the recipients, the default subject line as well as the default body of the email.

oExport

Click this button to export the blanket purchase order to a PDF file which is the default file format. This will only be available if the blanket purchase order created is for a vendor whose maintenance record has a marked Enable PO Export checkbox setting.

oNew

Click this button to create a new blanket purchase order transaction.

oContinue

Click this button to close the save window without the blanket purchase order transaction screen being reset.

oClose

Click this button if you want to close both the Blanket Purchase Order save window and the function window. Alternatively, you may click the [X] button to close the function window.

Notes:

•Any changes you make to the line item details in the blanket purchase order will not affect the line items in the purchase orders that were already released from the blanket PO. If you want to amend the purchase order that was created when you partially released the blanket purchase order, use the Purchase Order by Vendor function.

•You cannot void a blanket purchase order’s line item whose units were already released.

Void Blanket Purchase Order

To cancel or void an open blanket purchase order, perform the following steps:

1.Access the Blanket Purchase Order function from the Blanket Order group under the Transactions menu of the Purchase Order module. The Search screen is automatically displayed.

3.When you are ready to proceed, click the Void button in the function toolbar. The system will display a message requesting confirmation to cancel all unreleased units of the line items in the blanket purchase order. Click the Yes button to confirm the cancellation; otherwise, click No.

Q. Can I amend a fully-released blanket purchase order?

A. Yes, you can amend a fully-released blanket purchase order; however, you cannot decrease the value under the Order Quantity column. Any changes you make in the blanket purchase order will not affect the previous purchase order(s) created when you released the blanket PO.

Amend or Void Blanket Purchase Order

Amend or Void Blanket Purchase Order

See Also