Accounts Payable > Recurring AP Invoice > Set Up Recurring AP Invoice Template

Recurring AP invoice templates are very important because they will be used as basis when generating recurring AP invoices. The system will retrieve the basic information needed to generate the invoice from this template.

The screens for setting up a recurring AP invoice template are much the same as those for creating an AP invoice except that some fields in the Information Page have been removed (i.e. Hold Payment) or replaced by fields specific to recurring AP invoices.

Notes:

•The recurring AP invoice template will not be included in the list of AP invoices when accessing AP Invoice Transactions function.

•All underlined field labels in the Recurring AP Invoice Setup function are drillable to their corresponding maintenance function windows.

To set up recurring invoice template, perform the following steps:

1.Access the Recurring AP Invoice Setup function from the Transactions menu of the Accounts Payable module. Click New to create a new recurring AP invoice template.

2.Enter the vendor number in the Vendor # field to which you want to set up recurring invoices. Alternatively, you may click the Lookup button to display a list of available vendors. Click the vendor number to select.

3.Enter in the Recurring Invoice # field the recurring AP invoice number you want to assign to this template. Assign invoice numbers that can easily identify the template.

4.After entering the invoice number, the system will then activate the fields in the Information page. Most of the information needed to create an AP invoice is in this page. For more details, see the Information section.

5.Accept or amend the GL Account IDs shown in the GL Distribution page. You can enter one or more GL distribution accounts in the grid, as applicable, and distribute the gross invoice amount using these accounts. Default accounts and distribution percentages come from the vendor record. For more details, see the GL Distribution section.

6.View or update the vendor activities in the Activity page. Refer to the Activity section for more information.

7.To attach files, documents or URLs to the invoice transaction, access the Attachments section for the details.

8.Access the Vendor Notes page and review the information on this page, as necessary. For more details, see the Vendor Notes section.

9.Click the Save button in the function toolbar to save the recurring invoice template.

Set Up Recurring AP Invoice Template

Set Up Recurring AP Invoice Template

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