General Ledger > Fiscal Year-End Closing > Complete the Fiscal Year-End Closing

To proceed with the closing process for the current fiscal year, perform the following steps:

1.Verify that no other user is accessing the company while you perform the fiscal year-end closing process.

2.Click Start in the Fiscal Year-end Closing function window to start the closing process. If you are not ready to perform the operation, DO NOT click Start.

Notes:

•If other users are accessing the company when you click the Start button, AccountMate will display a message informing you that data files are being accessed by other users and you should be sure that no one else is accessing any data for this company. Click the OK button in the window then advise other users to exit the company.

•If the subsidiary modules’ fiscal year is behind, you cannot proceed with performing the year-end closing process. You need to perform period-end closing for the affected subsidiary modules until they are moved into the future fiscal year.

3.After clicking the Start button, AccountMate will display the Fiscal Year-End Closing function showing the detail system tasks being performed during the closing process and its progress in a checklist window. The checkboxes in this window are marked from box to box as AccountMate performs the following tasks:

•Check Prior Year Unposted Journal Entries

•Check the Current Period of all Integrated Modules

•Update Fiscal Period Table

•Purge Historical Account Balances

•Purge Historical Transactions

•Bring forward the Current year Account Balances

Note: If AccountMate detects that you failed to perform the requisite procedures before performing the fiscal year-end closing, it will prompt a warning message and will not proceed with the closing process. Click OK in the message box to close it and perform the necessary procedure. Access this function again to proceed with the closing process.

5. When the Fiscal Year-End Closing process is completed, AccountMate displays a message showing the closed fiscal year and the new current fiscal year. Click OK to acknowledge the message and to return to the menu screen.