Accounts Payable > Authorizing Payments > Authorize Payment

After selecting the filter options on how to apply payment, the invoices that meet the filter criteria are displayed in the Invoice Details page. This page allows you to enter the authorized payment amounts for each invoice or charge transaction. In this page, you may also apply open debits as payments to the invoice or charge transaction or record a prepayment.

Perform the following steps on this page:

1.In the Authorize Payment area, enter in the Apply Date field the date you want to use as the authorize payment transaction date.

2.In the Prepayment Amount, enter the amount you want to record as prepayment amount for the vendor.

Note: The amount entered in this field becomes the authorized amount of the prepayment transaction created from this transaction.

3.Click the Apply Debit button if you want to use open debits as payment to the invoices you select in the grid. Clicking this button will automatically display the Open Debit Details page where you can set the open debit amount to use. For more details, see Open Debit Details section.

The open debit amount that you authorize to be used as payment for invoices from the Open Debit Details page will display in the Unapplied Open Debit field. Manually enter in the Apply Open Debit column the amounts you want to set as payment for each invoice which when totaled will equal the amount in the Unapplied Open Debit field. Refer to the information in the Unapplied Open Debit field for the open debit amount left unapplied.

4.For each invoice that you want to authorize payment, perform the following steps:

4.1. Enter in the corresponding field under the Apply Payment column the amount that you want to authorize for payment.

4.2. Amend the default values in the fields under the Apply Discount and Apply Adjustment columns, if applicable.

4.3. Enter in the field under the Apply Open Debits column the open debit amount that you want to apply as payment to the invoice.

5.You may amend the invoice's pay class code in the Pay Class column.

6.Click the checkbox under the Hold column if you want to put the invoice's payment to on-hold status. Marking this checkbox means that the invoice will not be eligible for payment until it is released from on-hold status.

Notes:

•The amount in the Apply Discount column cannot exceed the suggested discount amount when the invoice was recorded.

•The remaining invoice balance after applying payments is displayed under the Unapplied Balance column.

Invoice Details Page

Invoice Details Page

See Also