Bank Reconciliation > Reconcile Bank Account > Reconcile Bank Details Page

In the Details Page, mark as “Reconciled” the deposits and other receipts as well as the checks, other disbursements, incoming bank transfers and outgoing bank transfers that appear in your bank statement to specify in AccountMate that the bank has credited or paid them. When you mark an item in this tab, it increases the number of records and respective amounts in the Information Page -> Information from System area.

Follow the steps below on how to mark as "Reconciled" the individual transactions that are included in your bank statement for reconciliation:

1.Click the Show () button to display the Selection Criteria area where you can set the filter criteria for the transactions that you want to reconcile. These fields are used to filter the reconciled and/or unreconciled bank transactions that will be displayed in the grid. Perform the following:

oShow Reconciled

Select this option to display the transactions that were previously marked as "Reconciled" in an un-finalized bank reconciliation so that you can review or change the status when necessary. This option is applicable if the previously marked deposits/other receipts/incoming fund transfers are not shown as credited in the bank statement or the previously marked checks/other disbursements/outgoing fund transfers are not shown as paid in the bank statement.

oShow Unreconciled

Select this option to display the bank transactions that are not yet reconciled in AccountMate. Selecting this option allows you to mark as “Reconciled” the individual bank transactions to match with the bank statement. Reconciled deposits, other receipts and incoming fund transfer amounts will be shown in the Deposits/Other Receipts Reconciled field in the Information from System section of the Information Page; while reconciled checks, other disbursements and outgoing fund transfer amounts will be shown in the Checks/Other Disbursements Reconciled field.

oTransaction Type

Mark the corresponding checkbox of the bank transaction types that you want to display in the Reconciliation grid (i.e., Deposits, Receipts, Incoming Transfers, Checks, Disbursements, Outgoing Transfers). Mark all the checkboxes to show all bank transactions or mark only one checkbox to show bank transactions of specific type in the grid.

oTransaction # (From/To)

Click the List Box button to select either List, Range or All search option. Select All to display all bank transaction numbers; otherwise, select Range to enter your desired transaction # in the From/To fields or List to enter a list of specific transaction # values separated by a comma.

oTransaction Date

Click the List Box button to select either Range or All search option. Select All to display all bank transactions regardless of the posting period; otherwise, select Range to enter your desired transaction dates in the From/To date range fields.

oCheck #

Click the List Box button to select either All, Range or List search options. Select All to display all check transactions in the grid; otherwise, select Range to enter in the From/To fields the desired check number range or List to enter a list of specific check numbers that you want to display in the grid.

2.After you have entered the desired selection criteria, click the OK button to refresh display in the Reconciliation grid.

3.In the Deposit/Receipts and the Checks/Disbursement areas are read only fields that shows a running total of the transaction amounts displayed in the Reconciliation grid. These fields are read-only and for reference use only.

4.If you choose the Show Reconciled option, review the bank transactions displayed in the grid that were previously marked as "Reconciled". You may unmark or mark the checkboxes, as necessary, to match the bank's statement.

5.If you choose the Show Unreconciled option, view the deposits, other receipts, checks, other disbursements, incoming bank transfers or outgoing bank transfers displayed in the grid and identify those that will be reconciled. Manually mark the relevant checkbox in the first column to specify in AccountMate that the particular bank transaction is credited/debited by the bank.

Alternatively, mark the checkbox in the first column header to simultaneously mark all the checkboxes if you have verified in the bank statement that all the bank transactions displayed in the grid are shown as credited or paid in the bank statement; otherwise, unmark the checkbox in the first column's header.

Note: Leave the Reconciled checkbox blank or unmarked if you have yet to verify in the bank statement that a deposit, other receipt, check, other disbursement, incoming fund transfer or outgoing fund transfer has been credited or debited by the bank.

6.If the bank transaction you highlighted in the grid has a matching imported transaction, AccountMate will display in the Amount to Match field the amount necessary to match the bank transaction you highlighted to the imported transaction. You need to hold CTRL+Click the corresponding imported transaction to bring the amount displayed in the field to zero (0).

Once you highlight the bank transaction you want to match with the corresponding imported transaction, the Match button will be automatically enabled. Click the Match button to mark as "Reconciled" both the bank transaction and the matching imported transaction.

7.To determine if the total amount of reconciled bank transactions is correct, review the value displayed in the Difference field in the Reconciliation area. This field displays the amount necessary to reconcile the values in the Information from System area in the Information Page with the value entered in the Ending Statement Balance field. AccountMate automatically updates the value in this field each time a checkbox is marked or unmarked in the Details Page -> Reconciliation grid. The value in this field is the same as the value displayed in the Information Page.

Reconcile Bank Details Page

Reconcile Bank Details Page

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