Bank Reconciliation > Recurring Bank Transactions > Recurring Bank Transfers > Amend, Update or Void Recurring Transfer Template

To amend a recurring bank transfer template, perform the following steps:

1. Access the Recurring Bank Transfer Setup function from the Transactions menu. The Recurring Bank Transfer Setup function tab will automatically display the Search grid.

2.Select from the Search grid the recurring bank transfer template that you want to amend. Alternatively, enter in the Search field the transaction #, bank code, transaction code, or description of the bank transfer transaction that you want to amend.

3.Once a bank transfer transaction is selected, the Information page is automatically displayed showing the details of the selected bank transfer record.

Note: The Source Bank # and Recurring Transaction # fields are inaccessible and grayed out once a recurring bank transfer template has been saved.

4.In the Information Page, amend or update the following fields. Note that you must enter values in the appropriate fields; otherwise, the template will not be saved.

oTarget Bank #

Enter in the Target Bank # field the bank account to which you are making the bank transfer. Once a valid bank account is entered in the Target Bank #, the corresponding bank name, bank account number and account description will be displayed in the Target Bank Details area.

Note: The target bank may have a currency which may not necessarily be the same as the source bank currency. The system automatically converts the amount transferred from the source bank account to the currency of the target bank account.

oTransaction Code

Enter in this field a transaction code to identify the nature of this bank transfer. The transaction codes that will be accepted in this field are those transaction code records that are assigned "Intra-bank Transfers" or "Inter-bank Transfers" transaction types as defined in its Transaction Code Maintenance Record. Alternatively, you may click on the List box button to display the available Transaction Codes; then, select the option from the list.

oDescription

Review or amend the brief explanation of the bank transfer transaction entered in this field.

oReference

Enter in this field any information that will help you identify the transaction such as customer number, document number, or transaction type. Review or amend the information previously entered in this field, if any. This field is optional.

oTransfer Amount

Review or amend the amount of the recurring fund transfer. If the target bank's currency is different from the source bank account, the amount entered in this field is shown in the source bank's currency which the system will automatically convert to the target bank's currency when this template is generated.

oStatus

Click the List box button to select the appropriate status for this recurring transaction. You may change to either "Active" or "Inactive" status. Note that you cannot generate transactions from inactive recurring bank transfer templates.

oRecurring Frequency

Select in this field the recurring transaction's frequency of occurrence. Click the List box button to display the available recurring frequency options. You may change the recurring frequency to either Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Bi-Monthly, Quarterly, Semi-Annually, or Annually. Be sure to save your changes. Note that the new settings will take effect in the next time the recurring bank transfer template is generated.

oNumber of Cycles

Accept or amend the number of times you allow this recurring bank transfer template to be generated. AccountMate automatically updates this field when you update the End Recur. Date field.

oNext Recurring Date

Accept or amend the date when a transaction from this template is expected to be generated again. AccountMate automatically updates this date by one cycle each time a transaction is generated from this template.

Note: The Next Recurring Date only serves as reminder as to when you need to generate a transaction from this template again because AccountMate will not automatically generate a transaction when that date comes. You must access the Generate Recurring Transaction function to generate the recurring transaction.

oLast Day

AccountMate will automatically mark the Last Day checkbox if the next recurrence date you entered was the last day of any given month and that the recurring frequency is either of the following: Monthly, Bi-Monthly, Quarterly, Semi-Annually, or Annually. A marked Last Day checkbox indicates that the succeeding next recurrence dates will fall on the last day and not the same day of the respective month in the recurring cycle.

oEnding Recurring Date

Accept or amend the date that you want to stop generating transactions from this recurring bank transfer template. The end recurrence date must be greater than or equal to the Next Recurring Date. AccountMate automatically updates this field when you update the Number of Cycles field.

oLast Recurring Date

This read-only field displays the date when you last generated a transaction from this template. This field is blank until a transaction is generated from this template.

oPost to GL

Accept or amend the setting on this checkbox. Note that marking this checkbox configures AccountMate to transfer the transaction to the General Ledger module during period-end closing or transferring of data to GL. This checkbox is enabled only if the Prompt Before Posting option was selected in the BR Module Setup function; otherwise, this checkbox is inaccessible and marked by default.

5.In the GL Distribution Page, review the general ledger accounts to which transactions involving this bank transfer will be posted. The field values in this page is provided from the source and target bank accounts' Bank Account Maintenance record.

6.Review or update the narrative information about this bank transfer in the Remarks Page. You can enter an extensive description of the transaction in this area. The remarks will stay with this transaction and will be available whenever you open the transaction record.

7.To save the updates for this bank transfer transaction, click the Save button in the Transaction toolbar; otherwise, click Cancel to revert your changes.

Note: The Reconciled checkbox is inaccessible once the bank transfer transaction is saved. To mark or unmark the Reconciled checkbox, you must use the Reconcile Bank Account function. Please refer to the Reconcile Bank Account function topic for the details.

To void a bank transfer transaction, perform the following steps:

1.Access the Record Bank Transfer function from the Transactions menu. The Search screen will automatically display in the Record Bank Transfer function window.

2.Select from the Search grid the bank transfer transaction that you want to void. Alternatively, enter in the Search field the transaction #, bank code, transaction code, or description of the transfer transaction that you want to void.

3.Click the Void button in the Transaction menu.

4.In the Void Date field, enter the date when the bank transfer transaction will be voided in the system. The system will not allow you to proceed with voiding the transaction if you have not entered a date in this field.

5.Click Save to proceed voiding the bank transfer transaction. A message window will pop-up asking for confirmation to void the bank transaction. Click Yes to confirm, otherwise, click No.

Amend, Update or Void Recurring Transfer Template

Amend, Update or Void Recurring Transfer Template

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