General Ledger > Restrict Posting of Transactions in Fiscal Period(s)

AccountMate Enterprise protects the integrity of your financial data by restricting the posting of new transactions from subsidiary modules and the General Ledger module. Since AccountMate allows you to post transactions to three fiscal years (prior, current and future years), the posting period restrictions serve as a control procedure by letting you specify which modules will be restricted for transaction posting for particular periods in these fiscal years. Further, you can control the recording of adjustments to maintain the reliability of your account balances and you can set a cut-off for the posting of your transactions to generate reliable and timely financial reports.

Note: You can further control the integrity of your data by identifying which groups and users are authorized to set up the restrictions.

To restrict posting of transactions to a desired period, perform the following steps:

1.Access the Posting Period Restrictions function from the Routine Tasks menu of the General Ledger module.

2.Click the List box button beside the Fiscal Year field to select the year for which you want to restrict a period. When you select a year, its periods are displayed in the grid.

3.Individually mark the checkbox for each period per module that you want to restrict for posting.

Note: The Sales Order and Purchase Order modules are not included in the enumerated modules because these modules are considered linked to the Accounts Receivable and Accounts Payable modules, respectively. In this case, regardless of the activation of the Accounts Receivable or Accounts Payable module, restricting a period in the Accounts Receivable or Accounts Payable module will also restrict posting of new transactions for the same period in the Sales Order or Purchase Order module, respectively.

4. Choose the appropriate options in the Posting Period Restriction Controls area:

•Automatically Set Restrictions during

In this section, you can configure AccountMate to automatically restrict periods either during the Period-End Closing or during the Fiscal Year-End Closing.

oPeriod-End Closing

Marking this checkbox configures AccountMate to automatically set the period being closed to restricted. Posting to the period being closed is not allowed once it is set to restricted.

oFiscal Year-End Closing

Marking this checkbox configures AccountMate to automatically set the fiscal year to restricted, which means that posting is not allowed to any period in the fiscal year including the adjustment period.

•Allow Posting Period Restriction Override per Transaction

Mark this checkbox if you want to allow authorized users to record and post to GL a transaction that has a transaction date or post date which falls within a restricted period.

5. Click the Save button to save your settings; otherwise click the Cancel button to disregard the changes.

Restrict Posting of Transactions in Fiscal Period(s)

Restrict Posting of Transactions in Fiscal Period(s)

See Also