Bank Reconciliation > Set Up BR Module Parameters

The BR Module Setup function allows you to set up parameters within which to utilize the BR module. This function defines the controls that will be applied during the period-end closing process. It also allows you to choose the basis of the date to be used when reconciling transactions in the BR module.

To set up the default values for various records and transactions, perform the following procedures:

1.Access the BR Module Setup function from the Setup group of the Maintenance menu in the Bank Reconciliation module.

2.In the Period-End Closing section, accept or amend the default period-end closing settings. If you want to start at a certain period, click the Year and Month List box button to choose the starting period for recording bank transactions in this module. This field is automatically incremented by the system each time you perform Period End Closing. It becomes inaccessible after the initial setup.

3.In the Post to GL area, choose one of the following options to select the method by which the system will post bank transactions to General Ledger:

oAlways Post

Mark this option if you want the system to post all transactions to GL. By choosing this option, the Transfer to GL option box in the transaction function windows will be deactivated, since all transactions will be posted to GL.

oOption to Post

Mark this option to activate the Transfer to GL option box in transaction function windows. This gives you the choice to post or not post bank transaction to GL.

4.In the Reconciled Date based on area, choose one of the following options to select the default reconciliation date when reconciling bank accounts:

oEnding Statement Date

Select this option if you want the default reconciliation date to be based on the date indicated in the Ending Statement Date field of the Reconcile Bank Account function.

oSystem Date

Select this option if you want the default reconciliation date to be based on the current system date.

5.In the When Reconciling Bank… area, choose one of the following options to select the method by which you want the system to show the vendor names in its transactions:

oDisplay Vendor Name

This option is available if the Accounts Payable module is activated. Mark the checkbox if you want the vendor’s names on checks from the Accounts Payable module to be shown in the Payee Name fields of the Checks tab when reconciling the bank account.

oDisplay Employee Name

This option is available if the Payroll module is activated in the system. Mark the checkbox if you want the employee’s names on checks from the Payroll module to be shown in the Payee Name fields of the Checks tab when reconciling the bank account.

6.Click the Save button to save your settings; otherwise, click the Cancel button to exit from this function without saving your settings.

Q. How do I post other disbursements or receipts to my bank account without affecting the balances in the General Ledger?

A. Before recording the transactions, verify that the Option to Post option in the Post to GL area of the BR Module Setup is selected. This allows you to unmark the Post to GL option checkbox in the Transactions function if you do not want to post the transactions to GL.

Q. How can I view the vendor names on AP checks when I reconcile the bank accounts?

A. You should mark the Display Vendor Name option to display the vendor name; otherwise, the value "AP Vendor Check" will be displayed for all checks created in the AP module.

BR Module Setup

BR Module Setup

See Also