Bank Reconciliation > Processing Positive Pay

Once you have set up the parameters that the system will use to create the positive pay file for your bank account, run the Generate Positive Pay function to create the data file that lists the authorized checks issued out of a certain account. This will generate a data file containing check information in the format prescribed by your bank.

To generate the positive pay data file, perform the following steps:

1.Access the Generate Positive Pay function from the Transactions main menu in the Bank Reconciliation module.

2.In the Generate Positive Pay function window, accept the default filter settings if you want to generate a positive pay file for all bank accounts and all check records that are in the system. Alternatively, you may filter the check records that will be included in your output file as follows:

•Unmark the All checkbox for the Bank # filter; then, select either Range or List option. Enter in the From/To fields the Bank Account codes for which you want to generate a positive pay data file. Alternatively, you may click the Lookup button to define the bank account range.

•Unmark the All checkbox for the Check # filter; then, select either Range or List options. Enter in the From/To fields the check number range which you want to include in the positive pay data file.

•Unmark the All checkbox for the Check Date filter; then, select either Range or List option. Enter in the From/To fields the range of check dates which you want to include in the positive pay data file. Alternatively, you may click on the [Range] field to choose from among the following predefined check date range options:

o[Range]

Choose this option if you want to define the start and end dates for your date range. The positive pay file will only include those checks with dates that fall within the prescribed date range.

oToday

Choose this option if you want the positive pay file to include just those checks with dates that match the current system date.

oYesterday

Choose this option if you want the positive pay file to include just those checks with dates that match one day before the current system date.

oPrevious Week Day

Choose this option if you want the positive pay file to include just those checks with dates that match the day one week prior to the current system date or Friday of the previous week if current system date is Sunday or Monday.

oCurrent Period

Choose this option if you want the positive pay file to include just those checks with dates that fall within the current period defined in BR Module Setup.

oPrevious Period

Choose this option if you want the positive pay file to include just those checks with dates that fall within the previous period defined in BR Module Setup.

oThis Week

Choose this option if you want the positive pay file to include just those checks with dates that fall within the current calendar week, based on the current system date.

oLast Week

Choose this option if you want the positive pay file to include just those checks with dates that fall within the previous calendar week, based on the current system date.

oThis Month

Choose this option if you want the positive pay file to include just those checks with dates that fall within the current calendar month based on the current system date.

oLast Month

Choose this option if you want the positive pay file to include just those checks with dates that fall within the previous calendar month, based on the current system date.

3.When you are ready, click the Generate button for the system to create the positive pay data file; otherwise, click the Cancel button to abort this process.

Notes:

•A separate positive pay data file will be generated for each bank account.

•Only checks with non-zero amounts will be included in the positive pay file.

•Voided checks that were previously part of another positive pay file may also be included in another positive pay file so you can notify your bank of the change in the check's status.

•When a check or a qualified voided check is included in a positive pay file, it will be tagged in the system and is exempted from future positive pay files generated for the bank account. This is done to prevent duplication of the same check with the same status in two positive pay files that you send to the same bank.

•The filename assigned to the positive pay file that is generated is based on the File Prefix and Next Batch settings defined for the bank account. The file will be stored in the Directory you defined when you set up the Positive Pay parameters for the bank account in the Bank Account Maintenance.

•To view the information included in the positive pay file generated from this function, click the Yes button on the message asking if you want to view the Positive Pay Report.

Generate Positive Pay

Generate Positive Pay

See Also